SECTION .0900 ‑ CORRECTIONS AND AMENDMENTS

10A NCAC 41H .0901      ERRORS

(a)  The State Registrar may correct errors by his own observation and by request from the individual or institution responsible for filing the original certificate, the informant, or the local registrar or his/her deputized agent. The register of deeds or other office of that county that maintains and certifies records shall be provided all such corrections either by the State Registrar or through the local registrar as provided in Paragraph (b) of this Rule.

(b)  Prior to such time as the certificate has been officially registered by the Vital Records Section, each local registrar or his/her deputized agent is empowered to and shall correct errors on a certificate. After such time as the certificate has been officially registered by the Vital Records Section, only the Vital Records Section is empowered to correct errors on a certificate. The local registrar or his/her deputized agent shall be responsible for determining whether the record has been officially registered by the Vital Records Section.

(c)  In order to ensure that the county copy of the certificate provides the same information as the original certificate filed in the Vital Records Section, the local registrar or the State Registrar, whomever makes the correction, shall file with the local register of deeds or local health department, whichever maintains and certifies the records, a copy of the certificate in its corrected form. Although the county copies of certificates corrected in this manner shall not be marked "Amended," the words "Corrected Certificate" shall be placed upon the face of the corrected certificate along with a notation indicating the items or sections corrected; the date of the correction; and the signature of the local registrar, the local registrar's deputized agent, or the State Registrar as appropriate.

(d)  When a certificate has been corrected as provided in this Rule and has been filed in the appropriate county office, that certificate shall become the official county record. Only the official county record may then be certified.

History Note:        Authority G.S. 130A‑92(7);

Eff. February 1, 1976;

Readopted Eff. November 15, 1977;

Amended Eff. January 1, 1992;

Pursuant to G.S. 150B-21.3A, rule is necessary without substantive public interest Eff. December 22, 2018.